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Employ Candidates Compliantly in Zambia

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  1. Overview: Zambia
  2. Work permit for hiring expats via PEO
  3. Global HR Compliance
  4. Global PEO and payroll
  5. Expand without a company set up
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Global Employer of Record in Zambia

Expanding into new markets like Zambia is becoming more prevalent in an increasingly interconnected business environment. However, this expansion isn’t without its complexities, especially when it comes to employing local and foreign staff in a foreign jurisdiction. This is where the services of a Global Employer of Record (Global EOR) become invaluable. Let’s delve into the specifics of employing staff in Zambia through a Global EOR, highlighting the benefits, challenges, and how it can facilitate your international business expansion.

What Is a Global Employer of Record?

A Global Employer of Record (Global EOR) is a third-party organisation that shoulders the legal and administrative responsibilities of hiring, employing, and managing staff on behalf of a client company. Unlike a standard Employer of Record, a Global EOR can operate across multiple countries, offering a unified solution for managing international employees.

This international talent engagement model is especially advantageous for companies expanding into new markets. Typically, such expansion would require establishing a local legal entity, a time-consuming process laden with bureaucratic hurdles. Global EOR circumvents this necessity. It allows companies to deploy staff in multiple jurisdictions without navigating the complexities of local employment laws, tax structures, and compliance norms. This streamlined approach eliminates the daunting upfront investment and operational costs of establishing a foreign subsidiary or business unit.

The flexibility of a Global EOR model makes it ideal for market testing and agile operations. Companies can quickly enter and exit markets, scaling their workforce up or down based on real-time needs and market conditions. Not only does this minimise risk, but it also preserves the company’s existing tax structure and corporate governance framework. The result is a more efficient, compliant, and strategic approach to international business expansion.

All-In-One Global Employment Solution in Zambia

Express Global Employment provides comprehensive services for building a global team, handling all aspects from hiring to compliance. Here’s what a Global Employer of Record can do:

  • Global Mobility Support: Simplifies onboarding and immigration, enabling quick onboarding and engagement of international talent.
  • Effortless Onboarding: Streamlines global employee onboarding to enhance productivity and speed up results.
  • Global Payroll & Benefits Management: Manages international payroll and benefits, ensuring compliance and competitive compensation.
  • Borderless Expansion Without Local Entities: Facilitates workforce expansion in 190 countries, removing the need for local business entities.
  • Hire Internationally, Operate Everywhere: Offers support for scaling operations and seizing international opportunities swiftly.
  • Risk-Free Market Navigation: Provides expert guidance for secure expansion, managing permanent establishment, employee misclassification risks and compliance challenges in new markets.

1. Recruitment

2. Global Mobility

3. Checks

4. Onboarding

5. Payroll Administration

6. Working Time & PTO Processing

7. Benefits Administration

8. Tax Administration & Reporting

Offboarding

Talent skilled in highly-specialized areas Employee Work Visa and Work Permit sponsorship Health checks Employment Agreement drafting In-country registration with statutory bodies Working hours Mandatory Benefits Tax Reporting frequency and requirements; Employment agreement termination:
Executive search Dependent Visa Criminal record checks Compliant worker onboarding on your behalf Day-to-day payroll management Overtime Health insurance Employer taxes & contributions Dismissal – by the employer
Contingency workforce Visa extension Background checks Account setup in the payroll and HR system​ Monthly pay slips or other pay frequency Public holidays Workers’ compensation Employee taxes & contributions Resignation – by the employee
Application for a sponsor license for a foreign national Education checks Employee data entry and records maintenance Accruals Annual leave Unemployment insurance Withholding tax Termination by mutual agreement
Relocation assistance Managing probation periods Allowances Parental leave Voluntary Benefits Local tax payments and reporting to local authorities Notice period handling
13th and 14th salary Sick leave Share plans for executives End of financial year reporting Final settlement & severance payments
Additional leave Bonuses & Equipment provision De-registration with statutory bodies
Expenses reimbursement & business trip processing
Health insurance, dental treatment

How a Global Employer of Record Can Recuce Vendor Complexity

As businesses expand globally, they must navigate complex employment laws, tax regulations, and cultural differences. To operate efficiently, companies must find trusted partners to help them navigate these challenges.

Utilising a single Global Employer of Record partner empowers businesses to manage employees efficiently across multiple countries. This unified approach simplifies complex international HR processes, providing consistency in employment practices and compliance standards across different jurisdictions. It eliminates the need for multiple local HR teams or legal advisors, ensuring a cohesive and streamlined strategy for global employment.

A Global Employer of Record can effectively consolidate multiple services, replacing the need for various vendors across jurisdictions.

Payroll Management Company

Payroll Management Company Managing payroll across multiple countries can be time-consuming and costly. A Global Employer of Record can handle all aspects of payroll processing, including calculating salaries, withholding taxes, and social security contributions. By outsourcing payroll processing to a Global Employer of Record, companies can save time and reduce the risk of errors, penalties, and compliance issues.

Employee Benefits Broker

Providing employee benefits such as health insurance, retirement plans, and other perks can be challenging, especially when dealing with multiple providers across different jurisdictions. A Global Employer of Record can act as an employee benefits broker, offering customized benefit plans that comply with local laws and regulations. This can help companies attract and retain top talent and improve employee satisfaction and engagement.

HR Consultants

Global HR consulting involves offering strategic advice, expertise, and guidance on various HR-related matters, including recruitment, employee relations, performance management, and compliance. A Global Employer of Record can provide access to experienced HR consultants who can help companies navigate complex HR challenges and develop effective strategies that align with their business goals.

Background Checks Vendors

Conducting background checks on potential employees is crucial to mitigate risks and ensure compliance with local laws and regulations. However, sourcing and managing multiple background check vendors across different countries can be time-consuming and costly. A Global Employer of Record can handle all aspects of background checks, from sourcing vendors to managing the process and ensuring compliance.

IP Attorney

Intellectual property (IP) protection is essential for companies operating globally. However, navigating IP laws and regulations across different jurisdictions can be challenging. A Global Employer of Record can provide access to experienced IP attorneys who can help companies protect their IP assets and ensure compliance with local laws and regulations.

Employment Tax Advisor

Employment tax compliance is critical for companies operating globally. A Global Employer of Record can provide access to experienced tax advisors who can help companies navigate complex tax laws and regulations across different jurisdictions, reduce tax liabilities, and avoid penalties and fines.

Translation Service

Effective communication across different languages and cultures is crucial for global businesses. A Global Employer of Record can provide access to translation services, including document translation, interpretation, and localization, ensuring compliant contract drafting and effective communication with employees across different jurisdictions.

Legal Advisor

Navigating legal matters across different jurisdictions can be challenging and time-consuming. A Global Employer of Record can provide access to experienced legal advisors who can help companies navigate complex legal issues, reduce legal risks, and ensure compliance with local laws and regulations.

Immigration Advisor

Managing immigration matters for employees working across different jurisdictions can be challenging. A Global Employer of Record can provide access to experienced immigration advisors who can help companies navigate complex immigration laws and regulations, obtain work permits and visas, and ensure compliance with local immigration laws.

HR Compliance Advisor

Ensuring compliance with local HR laws and regulations across different jurisdictions is critical for global businesses. A Global Employer of Record can provide access to experienced HR compliance advisors who can help companies navigate complex HR laws and regulations, ensure compliance, and avoid penalties and fines.

A Global Employer of Record can help companies save time, reduce costs, and mitigate risks associated with selecting and managing multiple local service providers by providing an all-in-one solution across multiple jurisdictions. This can help companies focus on their core business activities and achieve their global growth objectives.

Global Employment Challenges that a Global EOR Can Help Address

Challenge Why Use a Global Employer of Record
Legal and Regulatory Compliance Collaborate with a Global EOR provider to leverage their local expertise and experience in navigating complex legal and regulatory environments. Access tailored compliance support and training to ensure adherence to local labour laws and regulations.
Administrative Burden Utilize advanced automation and AI-driven HR technology solutions offered by a Global EOR provider to streamline and simplify administrative tasks. This can free up HR staff to focus on strategic initiatives, increasing productivity and efficiency.
Employment and Termination Engage a Global EOR provider to access their in-depth knowledge of local labour laws and regulations. Obtain expert support for complex employment and termination procedures to mitigate legal risks and ensure compliance with local labour laws.
Global Payroll Administration Partner with a Global EOR provider to utilize their cloud-based global payroll platform. This provides real-time access to global payroll data and analytics, ensuring compliance with local tax and labour laws and simplifying global payroll administration.
Employee Benefits Administration Consult a Global EOR provider for expert guidance on designing and implementing a competitive and compliant employee benefits program. Leverage their partnerships with local providers to offer affordable, high-quality benefits that comply with local regulations.
IP Right Protection Collaborate with a Global EOR provider to receive tailored IP protection guidance. This may include global trademark registration, monitoring, and expert advice on navigating complex local IP laws and regulations to safeguard your company’s valuable intellectual property.
Business Transitions (Acquisitions, Mergers, Close-Downs) Work with a Global EOR provider to receive expert support for complex business transitions. This may include merger and acquisition due diligence, risk management and mitigation strategies, and company close-down assistance.
Dealing with Multiple Global Employment Service Providers Consolidate all global employment services with a single Global EOR partner. This offers a one-stop-shop for all global HR and employment needs, simplifying the global expansion process and avoiding confusion or legal issues arising from working with multiple providers.
Lack of Local and International Legal Support Obtain expert legal support and guidance from a Global EOR solutions provider. This may include leveraging their global legal network and partnerships with top-tier law firms to ensure compliance with local and international legal requirements and mitigate legal risks.

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Spotlight on Zambia

  • Location – Zambia is a landlocked country in Southern Africa, neighbouring the Democratic Republic of the Congo to the north, Tanzania to the north-east, Malawi to the east, Mozambique, Zimbabwe, Botswana and Namibia to the south, and Angola to the west.
  • Capital – Zambia’s capital city is Lusaka.
  • Population – Zambia has a population of about 16,591 million and an area of 752,618 sq. km.
  • Currency – The national currency of Zambia is Zambian kwacha.
  • Holidays – Zambia has 14 major public holidays: New Year’s Day, Women’s Day, Youth Day, Good Friday, Easter Monday, Labour Day, African Freedom Day, Heroes’ Day, Unity Day, Farmers’ Day, Heritage day, National day of Prayers, Independence Day, Christmas Day.
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