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Employ Candidates Compliantly in Japan

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  1. Overview: Japan
  2. Work permit for hiring expats via PEO
  3. Global PEO and payroll
  4. Global HR Compliance
  5. Expand without a company set up
  6. Contractor vs. employee: which is better?
  7. Global Payroll Calculator
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Visa, work permit & immigration support in Japan

Companies expanding into new countries often need skilled workers for new projects or to strengthen their existing teams. But dealing with immigration rules and staying compliant is a big challenge. These difficulties can make it hard to bring new staff on board smoothly, which is essential for a company’s successful growth in other countries.

In this process, companies need to tailor their hiring strategies to each market’s unique legal and cultural settings, keeping costs in mind. Understanding the different immigration laws is crucial when sending top talent abroad.

Navigating the intricacies of immigration regulations and securing work permits for international employees can pose significant challenges for employers. At Express Global Employment, we empower businesses to seamlessly integrate top talent from around the globe, fueling their global expansion efforts.

Understanding Japanese Government Initiatives for Business Expansion

With Japan as your destination, your journey in global expansion becomes an exciting exploration, discovering new business horizons while respecting the delicate balance of tradition and progress. Embracing this environment means navigating through a maze of local regulations and cultural nuances, turning potential challenges into stepping stones for success.

The Japanese government provides comprehensive support to foster business growth, from financial incentives to policy reforms and programs focused on innovation and technology.

  1. Financial Support: Various grants, subsidies, and low-interest loans are available, particularly for start-ups, SMEs, and companies in innovative and high-tech sectors.
  2. Tax Incentives: There are numerous tax incentives, including reduced tax rates and credits for activities such as R&D, regional development, and eco-friendly investments.
  3. Regulatory Reforms: Efforts have been made to create a more business-friendly environment through regulatory reforms. This includes easing rules for start-ups and foreign businesses and establishing Special Economic Zones with relaxed regulations.
  4. Innovation and Technology: The government supports R&D in fields like robotics, artificial intelligence, and green technology and promotes technology transfer through initiatives and partnerships with academic and research institutions.
  5. Internationalization Support: Businesses aiming to expand globally can benefit from advice on foreign markets, help with forming international partnerships, and support for participating in international trade fairs.
  6. Skills and Training Support: There are programs to upskill the workforce, provide vocational training, and attract foreign talent.

Examples of such programs include JETRO (Japan External Trade Organization), which provides services to help foreign businesses expand into Japan; METI (Ministry of Economy, Trade and Industry), which offers grants and subsidies for SMEs; and initiatives like the Japan Innovation Network and NEDO (New Energy and Industrial Technology Development Organization) which promote innovation and development of new technologies.

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What Is a Global Employer of Record?

When expanding globally, businesses often face the challenge of navigating complex employment laws, tax regulations, and administrative burdens when expanding into new markets. A Global Employer of Record (Global EOR) emerges as a strategic solution, alleviating these complexities and enabling seamless international workforce management.

Unlike a traditional Employer of Record (EOR), which operates within a single country, a Global EOR extends its reach across multiple jurisdictions, offering a unified platform for managing international employees. This centralised approach eliminates the need for companies to establish separate legal entities in each country, streamlining the process of hiring, employing, and managing staff globally.

Global EORs serve as the legal employer for international employees, assuming all responsibilities associated with employment, including payroll, tax withholding, benefits administration, and compliance with local labour laws. This comprehensive support allows companies to focus on their core business objectives without getting bogged down in the intricacies of foreign employment regulations.

The benefits of partnering with a Global EOR extend beyond compliance and administrative relief. Global EORs provide access to a vast network of experienced professionals who possess in-depth knowledge of local employment practices, ensuring that companies adhere to the latest regulatory requirements and avoid costly legal pitfalls.

Moreover, Global EORs offer a cost-effective alternative to establishing local subsidiaries or business units. By centralising employment functions, companies can avoid the upfront investment and ongoing operational expenses associated with setting up a legal presence in each country.

For companies seeking to test new markets or adopt agile operational strategies, Global EORs prove invaluable. Their flexibility allows companies to quickly deploy and adjust their workforce based on market conditions and business needs, minimising risk and preserving existing corporate structures.

Streamlined Global Expansion into Japan with a Global Employer of Record

Express Global Employment, a Global Employer of Record company, provides high-end solutions for multinational businesses to expand their operations around the globe. During our long practice, we paved the way for hundreds of enthusiastic ventures like yours to make their first steps in foreign expansion. With a high level of expertise, we made it simple to ground a talent within advantageous regions, increase their revenues and upscale their products. Japan is undoubtedly a great choice to expand your ventures, tap into impressive culture, and grow substantially.

Our comprehensive global employment services streamline the attraction, retention, and management of top talent in Japan, freeing up resources for your core business functions. We handle work permits, visas, tax and social security procedures, ensuring regulatory compliance and risk minimization.

With Global EOR services extending to immigration assistance, payroll and benefits administration, and ongoing HR support, we facilitate a seamless employee integration process. Partner with Express Global Employment for a successful, compliant, and efficient business expansion into Japan.

Global Mobility Made Easy: Partnering with a Global Employer of Record

Challenge Solution
Navigating complex global employment laws and regulations A Global EOR has a team of experts well-versed in local labour laws and regulations. They can ensure compliance with these laws while supporting various employment models, such as full-time employees, independent contractors, and freelancers.
Setting up a legal entity in a foreign country A Global EOR can help businesses bypass the legal complexities of setting up a local entity in a foreign country. This allows them to hire employees and establish a presence in the country without the need for legal expertise or substantial upfront investments.
Managing global payroll and benefits A Global EOR can provide a streamlined payroll process, ensuring accurate and timely employee payment. They can also offer benefits administration solutions such as health insurance, retirement plans, and other benefits tailored to the business’s and its employees’ specific needs.
Complying with local tax laws and regulations A Global EOR can help businesses stay up-to-date with local tax laws and regulations, including withholding and remitting taxes and ensuring proper tax reporting.
Immigration compliance A Global EOR can provide ongoing immigration compliance services to ensure businesses comply with local laws and regulations. This includes assisting with filing tax returns, obtaining residence permits, and ensuring foreign workers are properly registered with relevant authorities.
Accessing global talent A Global EOR can help businesses tap into a diverse and skilled global talent pool, giving them a competitive edge in their industry. They can also help businesses identify and target the most relevant talent pools based on their needs.
Reducing employer burden By partnering with a Global EOR, businesses can reduce their employer burden by offloading administrative tasks related to payroll, benefits, and compliance. This allows them to focus on their core business objectives and growth.

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Streamlining Business Immigration in Japan with Customized Solutions

Penetrating the complex and continuously evolving landscape of immigration and employment regulations in foreign countries can be a daunting task. It is especially so when it comes to fully grasping the specificities of HR and local labour laws. At Express Global Employment, we specialise in providing business immigration strategies tailored to each company’s unique requirements seeking to attract, retain, and manage top talent in Japan.

Our expertise spans the complete range of services needed for operating in Japan, including crafting individualized plans for obtaining business visas, work permits, and residence permits. We have an extensive understanding of the Japanese labour, immigration, tax, and regulatory frameworks for each type of permit.

Global EOR Helps Test Foreign Markets without Local Incorporation

As a business owner, you may feel overwhelmed by the tax implications of expanding your business overseas. However, new ideas exist to reduce complexity and ease the burden on busy entrepreneurs. In this article, we’ll explore some of the best ways to reduce the complexity of tax planning for international expansion.

If you’re thinking about using a Global Employer of Record (EOR) talent engagement model for your business, it’s becoming increasingly popular. Here’s how it works: a third-party company operates a local entity in each jurisdiction where it offers services. This can be a great way to comply with various laws and regulations.

Here’s how the Employer of Record arrangement works. A new business owner approaches a global EOR company to hire a remote worker based in a different jurisdiction. Rather than the business owner having to establish a new company or register a branch in a new jurisdiction, the employee can be employed by our local EOR partner company in any of your target countries. All attendant costs associated with this arrangement are then charged to the client company for a fee. This can be a more efficient and cost-effective way of doing business for the employer and the employee. Many start-ups like this idea because it gives them the flexibility to focus on getting their business up and running.

Global EOR Efficiency: Reducing Vendor Complexity

Utilising a single Global Employer of Record partner empowers businesses to manage employees efficiently across multiple countries. This unified approach simplifies complex international HR processes, providing consistency in employment practices and compliance standards across different jurisdictions. It eliminates the need for multiple local HR teams or legal advisors, ensuring a cohesive and streamlined strategy for global employment.

A Global Employer of Record can effectively consolidate multiple services, replacing the need for various vendors across jurisdictions:

  1. Payroll and Tax Compliance: Manages payroll processing, tax withholding, and reporting, aligning with local regulations.
  2. Benefits Management: Constructs and administers comprehensive and competitive employee benefits packages, adhering to local laws.
  3. HR Expertise: Offers a full range of HR services, including streamlined and compliant employee onboarding, talent management., and offboarding.
  4. Background Verification: Conducts employee background checks, ensuring compliance with regional standards.
  5. Intellectual Property Assistance: Aids in protecting intellectual property rights across different jurisdictions.
  6. Tax Consultation: Provides expert advice on local tax laws and compliance.
  7. Translation Services: Offers language support to bridge communication gaps in multinational operations.
  8. Legal Advisory: Delivers legal expertise, including contract review and regulatory compliance.
  9. Immigration Guidance: Assists with work permit sponsorship and visas for international employees, simplifying the immigration process.

Facilitating Work Permits and Employment for Global Talent in Japan

We offer holistic solutions for work permit sponsorship coupled with robust immigration support. Our skilled team has successfully streamlined the often complex and cumbersome immigration procedures into a practical, efficient solution. We prioritize swift action and flexibility, relieving our clients from time-consuming administrative tasks and thus allowing them to concentrate on their core business objectives and operations.

Entrust us with your expatriate work permit needs and let us provide your international talent with steadfast immigration assistance. As you focus on your global expansion goals, our dedicated team of experts will take the helm, managing visa and relocation issues for your candidates.

Here’s how our work permit and immigration support in Japan can be advantageous:

  1. We facilitate long-term employment for expatriates, ensuring full legal compliance with the Japanese Labor and Immigration Code.
  2. We can function as an interim solution before you establish your own business entity in Japan.

We are equipped to guide clients through the whole process, from initial application to renewal. By choosing us as your partner, companies can rest assured that they will meet all the legal and compliance requirements while significantly reducing the administrative load associated with international expansion.

Securing a Work Permit in Japan

The average procedure of work permit issuance in Japan ranges from 1 to 2 months.


How to Get a Work Permit in Japan

  1. Certificate of Eligibility Application
  2. Entry Visa Application
  3. Entry to Japan
  4. Resident Card Application
  5. Registration with Local Municipal Office

Documents for a Securing Work Permit in Japan

Name Notes
Complete application form
Travel document (Passport, ID) Minimum two blanks
Maximum ten years old
Must not contain illegible data
Undamaged condition
Clear copy of passport information page
Clear copy/ies of actual or previous Japanese visas
Passport size Photo 3.5 cm x 4.5 cm
white background, no eyeglasses
Certificate of Eligibility (COE) For the employer (sponsor)
Proof of qualification CV, references, certificates
Job offer letter Including job title, job description, and salary information

Comprehensive Business Immigration Support in Japan

Businesses aiming to employ international talent can often be challenged by the complexity of immigration regulations and procedures. These can lead to possible delays or rejections in issuing work permits and visas. Our Global Employer of Record (EOR) service offers a vital advantage with our established global employment infrastructure adept at sponsoring work permits for your enterprise. We provide a streamlined and expert service, guiding clients through every step of the immigration process for assured and efficient outcomes.

Comprehensive immigration support services

  1. Identifying the most suitable visa categories for your international hires
  2. Processing visa applications and ensuring their timely approval
  3. Managing visa renewals and extensions, ensuring your employees’ legal status remains valid
  4. Providing expert advice on immigration regulations and compliance
  5. Protecting your business from potential legal pitfalls and penalties
  6. And more.

Who Can Benefit?

  • Employer Companies

Organizations looking to relocate selected international immigration & work permit support for hiring foreign talent in 190 countries we cover.

  • Individual Employees

Individuals whose employer is willing to support their immigration and employment.

Partner with Express Global Employment and unlock the full potential of global talent:

  • Streamline your global hiring process
  • Reduce administrative burden and free up your HR team
  • Secure work permits for your international hires
  • Ensure seamless onboarding and rapid integration
  • Maintain compliance with ever-changing immigration regulations
  • Position your business for success in the global marketplace

Contact us today to discuss how our comprehensive immigration services can help you achieve your business goals and expand into new markets with confidence.

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