Acumen International stands with Ukraine and the country's people. Join us

Employ Candidates Compliantly in Poland

Get Express Quote
  1. Overview: Poland
  2. Work permit for hiring expats via PEO
  3. Global PEO and Payroll
  4. Global HR Compliance
  5. Expand without a Company Set Up
  6. Contractor vs. employee: which is better?
  7. Global Payroll Calculator
Other counrtries

Global Employer of Record (EOR) in Poland

What Is a Global Employer of Record?

A Global Employer of Record is a third-party expert global employment contracted by a client company to provide fully compliant international employment services. This means that the Employer of Record assumes all the core responsibilities of an employer as specified under the applicable laws in a specific country or a set of operations. An Employer of Record is generally responsible for payroll and benefits administration, ensuring that all necessary tax withholding or deductions are made, and meeting other compliance obligations of employers in a particular country of operations. Employer of Record solution is usually more cost-effective and compliant than setting up a local legal entity or subsidiary overseas.

Get Express Quote

Global Employment Services In Poland

A Global Employer of Record Can Handle Tax Reporting in Poland

The Global Employer of Record is a risk-free and compliant tax reporting solution, allowing employers to comply with tax obligations in multiple local jurisdictions. The Employer of Record is a strategic alternative to setting up local entities and paying local employment taxes and charges (payroll tax, social security contributions) in multiple countries worldwide. The onboarding of your international employees via EOR engagement takes simple steps; in most cases, it can be achieved within a couple of days, with no local entity setup costs and compliance risks.

Payroll Administration in Poland

The Global Employer of Record processes the payroll across your multiple jurisdictions, which includes managing necessary tax withholdings and deductions, mandatory and voluntary benefits administration, expense reimbursements, and PTO (maternity, paternity, and sick leaves) entitlements to ensure full compliance with tax laws in Poland and company regulations. The payment method and cycle will follow the client company’s requirements to comply with Poland’s legal regulations.

1. Recruitment

2. Global Mobility

3. Checks

4. Onboarding

5. Payroll Administration

6. Working Time & PTO Processing

7. Benefits Administration

8. Tax Administration & Reporting

Offboarding

Talent skilled in highly-specialized areas Employee Work Visa and Work Permit sponsorship Health checks Employment Agreement drafting In-country registration with statutory bodies Working hours Mandatory Benefits Tax Reporting frequency and requirements; Employment agreement termination:
Executive search Dependent Visa Criminal record checks Compliant worker onboarding on your behalf Day-to-day payroll management Overtime Health insurance Employer taxes & contributions Dismissal – by the employer
Contingency workforce Visa extension Background checks Account setup in the payroll and HR system​ Monthly pay slips or other pay frequency Public holidays Workers’ compensation Employee taxes & contributions Resignation – by the employee
Application for a sponsor license for a foreign national Education checks Employee data entry and records maintenance Accruals Annual leave Unemployment insurance Withholding tax Termination by mutual agreement
Relocation assistance Managing probation periods Allowances Parental leave Voluntary Benefits Local tax payments and reporting to local authorities Notice period handling
13th and 14th salary Sick leave Share plans for executives End of financial year reporting Final settlement & severance payments
Additional leave Bonuses & Equipment provision De-registration with statutory bodies
Expenses reimbursement & business trip processing
Health insurance, dental treatment

Benefits of Using Express Global Employment in Poland

Global Employer of Record (EOR) services are an increasingly popular solution for businesses looking to expand their operations internationally without establishing a legal entity in the new location. Here are some facts about Global Employer of Record services:

Speed of International Expansion and Cost-Effectiveness

Setting up a legal entity in a new country can be costly and time-consuming. Global EORs offer a more cost-effective solution by eliminating the need for a physical presence or local incorporation, reducing overhead costs. By using a Global EOR, companies can quickly hire employees in new countries without the delays associated with setting up a local entity. This speed is a significant advantage for rapidly capitalising on new market opportunities.

Flexible and Strategic Market Scaling with Global EOR

Global Employer of Record services blend customisation and agility, making them ideal for dynamic market entry and exit strategies. These services are designed to adapt to a company’s specific needs, allowing for scalable solutions aligned with their growth and expansion plans. Businesses can swiftly respond to changing market conditions, scaling their workforce up for market testing and expansion or down for efficient market exit. The result is a streamlined, compliant, and strategic approach to global workforce management, enabling companies to navigate international markets more easily and effectively.

Global EOR: Simplifying Compliance for International Operations

Global Employer of Record services not only navigate the ever-changing labour, tax, and immigration laws across different jurisdictions but also significantly simplify compliance for their client companies. By managing these complex legal requirements, Global EORs relieve businesses from the burden of keeping track of diverse and evolving legal standards in each country they operate. This ensures that companies remain compliant with local laws without dedicating extensive internal resources to legal research and adaptation, allowing them to focus more on core business activities and strategic growth in international markets.

Tailoring Cross-Border Employment Contracts with Global EOR

Global Employers of Record specialises in drafting compliant employment contracts for cross-border hiring scenarios. They ensure these contracts adhere to the specific legal standards of each jurisdiction and are available in the local language, a critical factor in many areas. This expertise in contract drafting is vital for businesses undertaking temporary projects or market testing, as it helps navigate the complexities of international employment while avoiding potential legal pitfalls. Partnering with a Global EOR allows companies to confidently engage in global projects, knowing their contractual obligations are managed effectively.

Streamlined Payroll Management with Global EOR

Global EOR services efficiently handle payroll management, including both employer and employee taxes, and ensure accurate tax reporting in target countries. This approach guarantees compliance with local labour and tax codes, significantly reducing the administrative burden and risk of non-compliance for businesses expanding internationally.

Comprehensive Benefits Administration

Global EORs adeptly manage benefits administration across different countries. They ensure that compensation packages are competitive and fully compliant with mandatory benefits requirements in the target countries. Additionally, they consider and implement optional benefits that align with standard business practices in each location, enhancing employee satisfaction and adherence to local norms.

Proactive Risk Management with Global EOR

A Global Employer of Record proactively manages employer responsibilities and liabilities, offering a layer of protection to client companies. This role encompasses efficiently handling any employment-related matters, ensuring compliance and reducing the risk of complications such as employee misclassification or the inadvertent establishment of a permanent presence. By taking on these responsibilities, the Global EOR facilitates a smoother, more secure international business operation for its clients.

Enhancing Remote Work with Global EOR

Global Employer of Record services simplify the hiring and management of remote employees globally, adapting to the rise of remote work. They handle the intricacies of international employment and tax laws, enabling companies to build a diverse, distributed workforce seamlessly. This support is crucial for businesses seeking to tap into a wider talent pool and leverage the benefits of a flexible, global team.

Global EOR Services: Facilitating Workforce Mobility

Global EOR services also offer comprehensive immigration support, including work permit sponsorship and assistance with securing business visas for international employees. This is particularly valuable for employers without a legal presence or established HR infrastructure in target countries, ensuring smooth and compliant international workforce mobility.

Global EOR Efficiency: Reducing Vendor Complexity

Utilising a single Global Employer of Record partner empowers businesses to manage employees across multiple countries efficiently. This unified approach simplifies complex international HR processes, providing consistency in employment practices and compliance standards across different jurisdictions. It eliminates the need for multiple local HR teams or legal advisors, ensuring a cohesive and streamlined strategy for global employment.

A Global Employer of Record can effectively consolidate multiple services, replacing the need for various vendors across jurisdictions:

  1. Payroll and Tax Compliance: Manages payroll processing, tax withholding, and reporting, aligning with local regulations.
  2. Benefits Management: Constructs and administers comprehensive and competitive employee benefits packages, adhering to local laws.
  3. HR Expertise: Offers a full range of HR services, including streamlined and compliant employee onboarding, talent management., and offboarding.
  4. Background Verification: Conducts employee background checks, ensuring compliance with regional standards.
  5. Intellectual Property Assistance: Aids in protecting intellectual property rights across different jurisdictions.
  6. Tax Consultation: Provides expert advice on local tax laws and compliance.
  7. Translation Services: Offers language support to bridge communication gaps in multinational operations.
  8. Legal Advisory: Delivers legal expertise, including contract review and regulatory compliance.
  9. Immigration Guidance: Assists with work permit sponsorship and visas for international employees, simplifying the immigration process.

Avoid the Risk of Employee Misclassification with a Global Employer of Record in Poland

Some companies may be tempted to avoid employing full-time employees and instead engage them as independent contractors. This can be risky, however, as if the tax or employment regulators or courts deem the true nature of the professional’s engagement to be employment, a company could have serious penalties and liabilities. For example, if an employee is deemed an employee, an employer will have back to pay those worker’s social security and other taxes. The Employer of Record engagement helps reduce the risk of misclassification and avoid fines and penalties.

Employer of Record solutions can help businesses comply with labor law regulations that classify workers as independent contractors rather than employees. This can be a cost-effective and 100% compliant solution in industries where workers would otherwise illegally be classified as contractors.

Get Express Quote

Engage a Global Employer of Record (EOR) to Hire in Poland Today

Acumen’s Global EOR global employment solution helps businesses overcome legal challenges by hiring and compensating your local and international workforce in Poland on your behalf risk-free and cost-effectively. Our global Employer of Record solution is the perfect choice for businesses looking to reinforce their internal team with the expertise of talented Poland-based professionals. Suppose you are searching for a reliable way to hire international talent or have already selected an exceptional local candidate to work remotely and comply with Hungarian law. In that case, Acumen’s EOR solution is your ideal choice.

You can trust Acumen International to help you manage your workforce in Poland, ensuring full compliance with local employment laws. Our Global Employer of Record (EOR) solution was designed to help international companies like yours expand their global reach and engage the brightest global talent for your projects. We can employ local citizens in Poland, and through our Global Employer of Record, you can get the most out of your expatriate team.

Partner with Acumen International, and let us help you handle your global employment and HR needs. With Acumen, you can rest assured that all legal requirements are met for compliant hiring and compensating your local and expatriate employees in Poland and 190 countries where we serve our international clients.

Reduce risks while expanding your business without establishing your legal entity in Poland. Leave it to Acumen to hire and compensate your employees on your behalf, so you can focus on growing your business.

Trust us to handle the global employment and HR side of your workforce management in Poland so you are sure that none of these nuances is missed and that your employees are employed and payrolled properly and compliantly on your behalf.

Employ your Selected Workforce via Acumen Employer of Record EOR in Poland

As a Global Employer of Record services provider, Acumen International helps businesses legally engage and pay selected highly skilled professionals in Poland.

Businesses desiring to hire local employees should be prepared to pay competitive salaries to attract and retain the most qualified candidates. Acumen International serves end employers and service companies representing an international client as a global employment organization.

Acumen’s Global employment services are designed to provide our clients with professional assistance to meet their global HR needs, such as:

  • Global talent acquisition and retention
  • Global expansion to help you quickly enter new global markets without legal and HR compliance risks
  • Local support for international clients and their ex-pat employees

Acumen’s Employer of Record / EOR service in Poland offers an efficient and inexpensive alternative to direct hire. Our employer of record solution allows companies to operate in Poland and in 190 international markets where we serve our clients without registering as a local business entity.

Acumen International offers a global PEO and payroll solution to take care of all payroll details while ensuring compliance with Poland’s in-country labor and taxation laws.

Get Express Quote

Spotlight on Poland

The Republic of Poland is a Central European country comprised of 16 administrative provinces. Poland is a member of the European Union, making it a good location for trade with other EU countries. In the north, Poland spans the beaches of the Baltic Sea, an Atlantic Ocean arm. The country shares its western border with Germany and borders Lithuania and Russia to the northeast. Eastern neighbours include Belarus and Ukraine, and Poland shares its southern border with Slovakia and the Czech Republic.

  • Population: The population of Poland in 2021 is estimated to be around 39 million.
  • Capital: Poland’s capital is Warsaw, a large metropolis with a population of around 1.8 million.
  • Language: Polish is the official language of Poland, and 37 per cent of Poles speak English as a second language.
  • Currency: Despite being part of the European Union, Poland does not use the Euro as legal tender. The Poland zloty (PLN) is the primary currency, and Polish workers are paid in zloty, which is valued at about 0.26 USD.
  • Minimum wage: As of January 2021, the minimum wage in Poland is 2800 PLN per month, which is about 761 USD.
  • Labour force: As of Q1 2021, the Polish labour force of workers aged 15-89 comprised 57.3% of the total population, or about 22 million.
  • Ease of Doing Business ranking: The World Bank’s most recent data ranks Poland at 40 out of 190 countries in its Ease of Doing Business Index.
  • Developing Industries: In past decades, Poland’s main industries were mining, manufacturing, and agriculture, but that rapidly changed in the third decade of the 21st Century. Poland’s most rapidly growing industrial sectors include business outsourcing and offshoring services, automotive and aerospace industries, and research and development activities in aviation, technology, telecommunications, biotechnology and pharmaceuticals.
  • Trading Partners: Poland’s strongest export trading partners are Germany, the Czech Republic, the United Kingdom, France, and Italy. Its main import partners are Germany, China, Russia, Italy, and the Netherlands.

Establishing a Business Entity in Poland

If your plans for global expansion include setting up a legal business entity in Poland, you should familiarize yourself with the requirements and procedures for incorporation, which are not at all easy and take considerable time. There are multiple legal business structures in Poland, including:

  • A Polish Limited Liability Company (LLC) – is the most popular business entity for foreign companies incorporated in Poland.
  • A Joint Stock Company is geared to larger organizations with a minimum capital share of at least 100,000 PLN. A Joint Stock Company can be listed on the Stock Exchange.
  • General Partnership. This small business model has no minimum capital requirement and needs only two partners. Both partners are liable for the company’s legal obligations without protections for their assets.
  • The Limited Liability Partnership is reserved for professionals such as doctors, lawyers, and accountants. There is no minimum capital share requirement.
  • Limited Joint-Stock Partnership. This entity can have an active partner (the professional practitioner) and a passive shareholder. It requires a minimum capital share of 50,000 PLN.
Ready to Get Started?
Get Express Quote