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Immigration Support by Express Global Employment in Poland

Employing International Talent in Poland

With Poland’s thriving economy, it’s a hotspot for international businesses. However, the path of employment and immigration can be intricate. Discover how Express Global Employment’s Global Employer of Record and immigration support streamline the challenges, ensuring your business thrives and remains compliant in the heart of Europe.

Navigating Visa and Work Challenges

The documentation demands can be particularly complex for employers.

For your employees to transfer from your home country, they may need special documentation to obtain a work permit in Poland. Foreign employees from all EU or EEA countries and their family members can work without restrictions in Poland, with no need for additional documentation. Foreign employees from non-EU countries must obtain a work permit and, in most cases, a visa to work legally in Poland.

A host of documents must be collated from prospective foreign employees: proof of citizenship or legal residency, prior employment verification, birth certificates, and other corroborative materials.

To qualify for work permits and visas, Polish law requires that a legally registered in-country entity must sponsor foreign workers. Companies that are just entering the Polish market and have not yet established a legal business entity need an alternative solution to quickly get their operations underway without risking compliance violations.

Express Global Employment provides employment solutions for businesses like yours, making it possible to relocate your expat employees to Poland without running afoul of the law. Whether you are establishing your own legal entity or want to test the business waters before fully committing, Express Global Employment acts as the Employer of Record in Poland and can help you onboard your foreign talent in full compliance with Polish employment and tax laws.

Our solution can serve you in two ways:

  • As an interim solution prior to establishing your own company in Poland.
  • As a long-term solution, allow your foreign employees to live and work in Poland in full compliance with local laws and regulations. Our solution perfectly fits companies that want to operate in Poland without local incorporation.

Simplifying the Process: Expertly Managed Applications

We aim to make the application process as straightforward as possible. Clients only need to complete the necessary forms, affix their signatures, and supply proof of employment and other requirements. We handle the rest, offering specialised advice and consistent support throughout all process stages.

Our dedicated team of immigration specialists takes care of every role of the employer of record in a business immigration case. You only need to provide the necessary documents and sign the paperwork. We have fine-tuned the process to minimise the legwork on your part, allowing you to oversee the progress of your case from start to finish under our guidance.

When you enlist Express Global Employment Employer of Record for your immigration requirements, we offer:

  • Guidance on the requisite forms and correct filling procedures
  • Assistance in collecting necessary documents and completing paperwork
  • Preparation support for any scheduled face-to-face meetings or interviews
  • Liaison with in-country immigration authorities as required
  • Continuous support until the immigration case receives approval.

Mitigating Risks of Visa and Work Permit Rejections

Mitigating Risks of Visa and Work Permit Rejections

Risk mitigation is central to our approach. Express Global Employment, your trusted Global Employer of Record, takes on the onus of sponsorship and formal employment, making the attainment of work permits a much more streamlined and reliable process. Suppose your goal is to manage your international workforce efficiently in terms of time and cost. In that case, our services are designed to sponsor work permits and visas irrespective of the number of employees or their geographical locations.

Navigating Global Business Expansion: Complex Immigration Challenges and Solutions by Global EOR

While immigration is a significant hurdle in global business expansion, it is just one part of a complex picture. Challenges range from regulatory compliance, sponsorship obligations, timeline management, and potential political and economic uncertainties. Below, we present a comprehensive table that identifies these challenges and suggests solutions offered by a Global Employer of Record, making it an invaluable guide for any company looking to go global.

Challenge Area Description Potential Consequences Solutions by Global EOR
Regulatory Compliance Navigating the legal framework of each country’s immigration rules Penalties, deportation of staff Utilise Global EOR’s expert legal team for compliance checks
Documentation Collecting, verifying, and submitting numerous documents Visa delays, rejections Outsource documentation management to Global EOR
Timeline Management Ensuring that visa applications align with project timelines Project delays Rely on Global EOR’s streamlined processing and tracking
Work Permit Sponsorship Obligations Understanding and fulfilling the obligations as a sponsoring employer Revocation of sponsorship rights Delegate sponsorship responsibilities to Global EOR
Political and Economic Instability Changing immigration laws and procedures due to political shifts or economic crises Uncertainty, application rejections Count on Global EOR’s ongoing risk assessment and contingency planning.

Work Permits For Expats Foreign Employment Solution

For your employees to transfer from your home country, they may need special documentation to obtain a work permit in Poland.

Express Global Employment provides the ideal solution for businesses that need to relocate their foreign to Poland. Our Global EOR solution is specially designed to support companies like yours with step-by-step services for obtaining legal permission to employ your expat workers in Poland compliantly:

  1. Immigration support to help the immigration process flow smoothly.
  2. Guidance through the application process for work permits and visas.
  3. Assistance with documentation preparation and submission.
  4. Help with onboarding, employment and payroll once the work permit and visa are obtained.
  5. Relocation support for your expats and their families, post-immigration.

Disclaimer: Please be aware that Express Global Employment does not operate as an immigration service. We exclusively assist businesses seeking to deploy their expatriates overseas. Our scope of immigration support in Poland is solely confined to post-immigration employment through our Global EOR solution. We do not cater to individual requests or aspirations to work abroad.

Work Permits in Poland: Requirements and Timelines for Non-EU Expats Working in Poland

For a foreign citizen to obtain a work permit in Poland, an application must be submitted by the entity that intends to hire that particular foreign worker. The application must specify the worker’s position and/or the type of work they will perform. The initial work permit in Poland cannot exceed three years but can be renewed. Foreign workers who do not plan to immigrate to Poland long-term will also need to obtain a visa.

Members of the European Union and their families can live and work in Poland without special permission, but expat workers from non-EU countries must comply with Polish immigration laws. Working without the proper permissions in the country is punishable by fines, and non-compliant workers will be asked to leave the country.

Foreigners can work in Poland if they obtain work permit sponsorship and have legal permission to reside in the country. Highly qualified professionals can obtain a temporary residence permit, allowing them to live and work in the country for a specified length of time without an additional work permit.

To provide work permit sponsorship for non-EU ex-pats, the employer must be a locally licensed and incorporated entity and satisfy the following requirements:

  1. Submit a letter of intent stating you wish to employ the expat worker in Poland
  2. Obtain a visa application for the employee
  3. Obtain a work permit application for the employee
  4. Submit completed documents to the Polish Staroste

Before issuing work permits for your talent to live and work in Poland, the Polish Staroste must affirm that local workers cannot fill and satisfy your HR needs. The employer must obtain that information from the District Labour Office and submit it with the completed work permit application.

Once the work permit is issued, the employee may only work for the employer specified on the work permit. Work must commence within three months of the work permit start date.

Requirements for a Work Visa in Poland

Requirements for a work visa in Poland

  • Work permit: A work permit is required for most expats to work in Poland. However, some exceptions exist, such as citizens of the European Economic Area (EEA) and Switzerland.
  • Employment contract: The expat employee must have a valid employment contract with a Polish employer.
  • Documentation of financial resources: The expat employee must provide proof that they have sufficient financial resources to support themselves during their stay in Poland. This can be done by providing bank statements or other documentation of income.
  • Documentation of health insurance: The expat employee must have valid health insurance that covers them for their stay in Poland.
  • Address of Poland residence: The expat employee must provide an address in Poland where they will be staying.
  • Passport: The expat employee must have a valid passport for at least six months beyond the intended date of departure from Poland.
  • Photograph: The expat employee must provide a recent passport-style photograph.
  • Visa fee: The expat employee must pay a visa application fee.
  • Marriage and birth certificates: If family members accompany the expat employee, they must provide marriage and birth certificates, as applicable.

Applying for a temporary residence and work permit

  • Expats who plan to stay in Poland for over three months must apply for a temporary residence and work permit. This can be done after arriving in Poland.
  • Highly qualified ex-pats may only need a temporary residence permit to work in Poland.

Schengen Visa

Expats from certain countries will need a Schengen visa to enter Poland. The Schengen region comprises 26 European countries that have abolished passport and immigration controls at their common borders.

Applicants for a Schengen visa must make an appointment for an in-person interview at the Polish embassy or consulate. They must also provide a number of required documents, including a valid passport, proof of travel insurance, and an invitation letter from their Polish employer.

Additional Information

  • The processing time for a work visa application can vary, but it is generally recommended to apply at least two months before the desired start date of employment.
  • Expats granted a work visa are typically allowed to live and work in Poland for one year. The visa can be renewed for additional one-year periods.
  • Expats who have lived and worked in Poland for at least five years may be eligible to apply for permanent residency.
  • The specific requirements for a work visa may vary depending on the expat employee’s nationality and the type of work they will be doing. It is essential to check with the Polish embassy or consulate for the specific requirements that apply.
  • Expats who are granted a work visa are typically required to register with the Polish authorities within 30 days of arrival.
  • Expats who are working in Poland are subject to Polish income taxes and social security contributions.

Let our professional team of global experts handle your international hiring needs and secure work permit sponsorship and immigration support to protect you from the potential liabilities of hiring expat workers in Poland and the other 190 countries we cover.

! Partnering with Express Global Employment as your single provider to sponsor expat worker permits and visas and employ them on your behalf can simplify and accelerate the application process and reduce the risk of visa rejection!

Your All-In-One Global Employment Solution in Poland

Hiring international talent becomes seamless with the comprehensive immigration support offered by Express Global Employment. Not only do we handle work permit sponsorship for your expats, but we also provide a holistic employment solution designed to navigate Poland’s intricate employment landscape on your company’s behalf.

Simplify Immigration with Our Global EOR & PEO Services in Poland

Eliminate the complexities associated with work permit sponsorship and the hurdles of establishing a legal business entity in Poland. By leveraging our post-immigration employment services, your business gains a competitive edge in the global mobility arena, ensuring your expatriate employees transition smoothly into their roles in Poland.

Distinct Advantages of Express Global Employment

What sets Express Global Employment apart from other global EORs? Beyond facilitating work permits and employment, our solution encompasses payroll, tax withholding, and comprehensive employee benefits management.

Polish employment laws dictate certain mandatory employee benefits. However, you, as the employer, have the flexibility to offer additional perks. Express Global Employment ensures that you not only remain compliant with local mandates but also empowers you to incentivise and reward your expatriates with supplemental options tailored to their needs.

Maximise Expansion, Minimise Risks

Planning business expansion in Poland? Expedite the immigration process, procure essential work permits and visas, and simplify HR compliance requirements with Express Global Employment by your side. Our expertise boosts the chances of approval for your expatriate employees, ensuring that you can venture into the Polish market confidently, backed by your trusted expatriate team. Discover how our unmatched global employment solutions can strengthen your business’s presence in Poland. Our team of seasoned experts awaits your query, ready to facilitate the compliant hiring of your expatriate employees in Poland.

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