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Employ Candidates Compliantly in Spain

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  1. Overview: Spain
  2. Global HR Compliance
  3. Global PEO and Payroll
  4. Work Permit for Hiring Expats via PEO
  5. Expand without a company set up
  6. Contractor vs. Employee: Which Is Better?
  7. Global Payroll Calculator
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Work Permit for Hiring Expats via PEO in Spain

Comprehensive Immigration Support by Employer of Record in Spain

As international businesses expand their reach, they encounter many challenges related to employee mobility and immigration. Whether obtaining work permits or navigating visa applications, these hurdles can be cumbersome. Express Global Employment, an industry leader in Employer of Record (EOR) and Professional Employer Organization (PEO) services, provides a one-stop solution for overcoming these challenges in Spain. Below, we discuss the prevalent issues and explain how our specialized expertise delivers reliable solutions.

A Global EOR is transforming the landscape of international business expansion and employment. Acting as the legal employer on behalf of your business, a Global EOR manages all local legal, HR, and tax obligations of your employees in Spain, offering a swift, compliant, and efficient alternative to the traditional route of setting up a legal entity.

Key Considerations for Expatriate Employment in Spain

International expansion often involves hiring talent from around the globe. When considering the employment of expatriates for your projects in Spain, there are several crucial elements to address:

  • HR Compliance: Ensuring that your employment practices align with local regulations.
  • Work Permits and Visas: Understanding the steps to obtain necessary permits for foreign employees.
  • Timeline Expectations: Gauging how long it will take to secure these permits.
  • Payroll Management: Knowing how to handle payroll once all legal requirements are fulfilled.
  • Local Entity: Evaluating whether it’s beneficial to establish a local business entity for employing expatriates directly.

12 Scenarios for Using Global Employer of Record in Spain

  1. You have hired an employee but are unhappy with your current employment service provider. 
  2. You’ve decided to hire an independent contractor instead of a full-time employee, but you’re unsure if you comply with local laws and regulations.
  3. You are currently looking to improve the quality of your employment services.
  4. You can no longer afford to maintain a fully legal operation via your own entity in the target country.
  5. You have a temporary project or one that doesn’t require you to open a legal entity in the target country.
  6. You need to hire a foreign workforce for your new project.
  7. If you want to expand your business, you will need a mix of local and foreign employees. Those familiar with the local market can help reduce the learning curve.
  8. You are looking for a partner that will allow you to expand your business by hiring locally experienced employees. This will allow you to tap into a wealth of knowledge and experience to help you grow your business.

Global Mobility Challenges and Solutions

Challenges Express Global Employment’s Solutions
Regulatory Compliance Dedicated teams monitor and advise on global employment and immigration regulations, ensuring compliance.
Work Permit Sponsorship We handle work permit sponsorship, eliminating the need for a local legal entity.
Visa and Work Permit Processing Comprehensive support throughout the application process, focusing on compliant and accurate documentation.
Immigration Policy Adaptation Proactively monitoring immigration policy changes with consultative services to adapt to new requirements.

Our Global EOR service simplifies your operations in Spain, handling the complexities so you can focus on your core business. We take care of the entire process, from acquiring work permits to managing payroll, allowing your company to operate in Spain seamlessly without the hassle of maintaining a local entity.

By choosing Express Global Employment as your Global EOR partner in Spain, you gain peace of mind knowing that every aspect of international employment in Spain will be handled efficiently and in full compliance with local regulations.

Guided Approach to Business Immigration in Spain

Navigating the immigration process in Spain can be overwhelming. Our specialized team is here to guide you through each step, from gathering documents to submitting error-free applications, streamlining the process for you. Our immigration specialists are well-acquainted with the EU’s complex legal requirements. They ensure that all work permits, visa applications, and supporting documentation meet Spain’s stringent criteria. We aim to simplify the application process and avoid bureaucratic delays.

Compliance and Risk Mitigation

Regular audits and compliance checks are part of our service, helping you avoid potential pitfalls and complications arising from changes in Spain’s immigration rules.

All-Inclusive Global EOR Services in Spain

Service Area How Our Global EOR Solutions Can Assist in Spain
Payroll Management Strict compliance with Spain’s regulations for payroll, tax withholding, and reporting.
Employee Benefits Customized benefits packages, fully aligned with Spain’s employment laws.
Human Resources Complete HR services from recruitment and onboarding to performance management.
Background Checks Ensuring legal compliance through meticulous background checks.
Intellectual Property Legal guidance for IP registration and protection.
Tax Advisory Ensuring your business complies with Spain’s tax regulations.
Translation Services Bridging language gaps for seamless communication.
Legal Support Comprehensive legal advice to align with Spanish laws.
Immigration Services Full support for work permits and visa applications to ensure compliance.

Work Permit and Expat Employment in Spain

Express Global Employment has developed an integrated strategy to provide high-level immigration support and sponsorship of work permits for your global workforce and international assignments in Spain. We use the best project management methods to keep in touch with your expatriate team, regardless of the number of settlements and destinations. You do not need to create international departments and hire accountants with knowledge of the local labour and immigration code, language and culture – we will do all this work for you. The work permits, visas, and immigration support for the relocation of family members are at the core of our competency. Hand us your annoying immigration affairs so you can focus on essential business goals.

Apply for our work permit & immigration support program for long-term employment and short-term assignments before establishing an international branch in Spain.

Global Mobility Solution for Expats in Spain

We have developed an advanced approach for global mobility and relocation purposes you may require during global expansion. Thanks to the dedicated team of professionals, the burdensome and bothering immigration procedure transformed into a practical and deliverable solution. Express Global Employment makes it easy to move to Spain and any other of more than 190 countries. We will ensure that your work permit is delivered within the standard duration of the immigration process in Spain. You can read about the requirements for Documents on work permits and the timing of the provision of immigration services below.

Make Data-Driven Global Hiring Decisions: Empowering Your Talent Strategy in Spain

In an era where data is king, the ability to make quick, data-driven decisions is a competitive advantage that cannot be overstated—especially when considering global expansion and workforce management. The Global Payroll Calculator offered by Express Global Employment is a game-changer in this respect, transforming complex payroll and taxes across 190 countries metrics into clear, actionable insights. It gives you an in-depth understanding of the cost of hiring foreign and local talent in Spain), covering not just salaries but also the often-overlooked yet crucial aspects like taxes, social contributions, and additional benefits.

What sets our Global Payroll Calculator apart is its precision and comprehensiveness. The tool accounts for Spain’s local tax obligations, statutory benefits, and other employment costs. This data, backed by our on-the-ground expertise, ensures your hiring decisions are swift and fully compliant with local regulations.

Beyond compliance, the tool offers strategic value. It enables you to map out various staffing scenarios, identify cost efficiencies, and ultimately make more informed decisions that align with your company’s broader business objectives. It is about staying compliant and optimising your global workforce to drive business performance.

By harnessing the power of data-driven insights, your business is better positioned to act successfully in the Spanish market, balancing the needs for speed and compliance without compromising. With our Global Payroll Calculator, you’re not just making decisions. You’re making the right decisions.

Estimated Time for Work Permit Issuing in Spain

The work processing period in Spain is typically one month after the application has been submitted.

How to Get a Work Permit in Spain

  1. Local Hire Work Permit Application
  2. Visa Type D Application
  3. Entry to Spain
  4. Social Security Registration
  5. Residence Card Application

Documents for Securing a Work Permit in Spain

Name Notes
Complete work permit application form Signed by Employer
Fiscal Registration number (NIE or CIF) For employer
Social Security Registration number For employer
Proof of the company’s current tax and social security contributions For employer
Official proof that the job has no suitable candidate from the EU For non-EU residents
Copy of employee’s passport A passport must have been issued within the last ten years, valid for 3 months.
All pages required
Original employee’s passport/ID May be required
Employee’s education certificates With approval from the Spanish Ministry of Education and Culture in Madrid
Certificate of criminal records Translated into Spanish
3 Passport Photographs 3.5cmx4.5cm 3.5cm x 4.5cm, in colour, with a white background. Face forward, mouth closed, eyes open.
Evidence of legal immigration status Evidence of legal residency in the applicant’s country of residence, where the application is being made (if he/she holds a passport from a different country)
Police Clearance Certificate From any country where the applicant has lived in the five years immediately preceding the D Visa application. Required for all applicants aged 18 or over and, depending on the consulate, may be required for applicants aged between 16 and 18.
Medical Certificate The applicant’s doctor may issue the certificate in the home country but must certify that the applicant suffers from no contagious diseases (as listed in the International Health Regulations of 2005), no mental illness or drug addiction. Apostilled or legalized for use in Spain and translated into Spanish.
The offer of employment with labour conditions Must include the description of the job and the company’s activity
National Visa Application Form Completed and signed.
3 Passport Photographs 3.5cmx4.5cm 3.5 cm x 4.5cm, in colour, with a white background. Face forward, mouth closed, eyes open.
Travel tickets and boarding passes From the journey by which applicant(s) entered Spain.
Residence Card Payment Form The form should be taken to the bank for payment, after which it will be stamped as a receipt. Government fees applicable to residence cards: €15, 45
Social Security Enrolment (Local Hire) Obligatory registration with Spanish social security.
Fingerprint Receipt from the Police

If you’re looking to employ expatriate staff in Spain without the complexity of establishing a local business entity, rely on our expertise for seamless work permit and immigration support. We act as your local employment partner, handling the intricacies of Spanish labour laws and immigration requirements on your behalf.

Contact our dedicated team, and we’ll manage your foreign employees’ immigration affairs from start to finish. We collaborate with established local partners to secure all necessary work permits and residency documentation, and we will keep you consistently updated on the progress of each application, providing you with comprehensive insights into the process.

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